The Learning Center
Selecting Credit Card Processing Software
More and more merchants are taking advantage of the powerful credit card processing software products available to them. These are systems for virtually any type of processing environment from retail stores to websites.
All have their advantages, but selecting the right credit card processing software for your business is very important. Before making a decision merchants should ask themselves a few questions:
Will you be accepting credit cards over the Internet?
- If so, merchants should lean towards using an online payment gateway in conjunction with their shopping cart. Payment gateways are a type of credit card processing software which is hosted by a third party on a server outside of your business. Your shopping cart, or other payment software, communicates with the payment gateway via the internet and it manages the actual transactions. Merchant Industry sells several payment gateways including: Authorize.net, VeriSign, and LinkPoint. We also offer our own product, MerchantWare Payment Gateway, which has all the features, flexibility and compatibility standard to these products.
How many credit card transactions will you need to handle at any one time?
- For most merchants the answer is usually only one, but some merchants who have more than one user or customer running transactions at the same time will need a more robust credit card processing software solution. If there are multiple internal users and they are on a network you can use PC Charge Pro. If the users are not on a network, then a merchant can use a virtual terminal such as the one offered by of Authorize.Net. This virtual terminal will allow users to log in using their web browsers and charge cards from anywhere they have Internet access. Transaction information is centrally located and can be accessed from anywhere.
Will you be charging the same customer’s cards on a regular basis?
- Merchants whose customers are frequently reordering or those who bill their customers on a monthly basis may wish to use credit card processing software that stores credit card information and can charge customers at specified intervals. PC Charge Pro has this feature built in and makes it easy to manage charging customers.
If you have any further questions regarding credit card processing software, please feel free to contact our sales team for information and advice on selecting software by calling the number at the top of your screen.
ATM
Automatic Teller Machine (Direct Connect sells only cash dispensing ATMs – they will not accept deposits.)
ATM / Debit Card
Automatic debit to consumer’s checking account when used. Extends no credit and can only be used if money is in the consumer’s account. Can be used at ATM machines and POS equipment with a pinpad – pin number required.
Authorization
The process of verifying the credit card has sufficient funds (credit) available to cover the amount of the transaction. An authorization is obtained for every sale. An approval response in the form of a code sent to a merchant’s POS equipment (usually a terminal) from a card issuing financial institution that verifies availability of credit or funds in the cardholder account to make the purchase.
Auto-Close
Term used when credit card terminal automatically closes at a specified time at time and deposits transactions at the processor, enabling funds to be transferred into the merchants’ bank account. Most merchants set up on auto-close. Exception: merchants accepting tips.
Average Ticket
The average dollar amount of a merchant’s typical sale. The average ticket amount is calculated by dividing the total sales volume by the total number of sales for the specified time period.
Batch
The accumulation of captured credit card transactions in the merchant’s terminal or POS awaiting settlement.
Charge Back
Term used when consumer unable to settle a return/refund on a credit card transaction with the merchant. Consumer calls credit card issuer to charge back the sale to the merchant and act as a mediator in resolving the dispute. A charge back fee is charged to the merchant if merchant is found at fault.
Mail Order / Telephone Order (MOTO)
Credit card transactions initiated via mail, email or telephone. Also known as card-not-present transactions.
Settlement
The process of sending a merchant’s batch to the network for processing and payment. For non-bankcards, the issuer pays the merchant directly (less applicable fees) and then bills the cardholder. For bankcards, the acquirer pays the merchant (less applicable fees) with funds from Visa/MasterCard. The bankcard issuer then bills the cardholder for the amount of the sale.
Thinking about adding electronic processing capabilities? Here are some statistics on the benefits of accepting credit and debit cards. We have also included some of the card types, how processing works, and some of the standard fees.
Thinking about adding electronic processing capabilities? There are countless reasons why a business should add credit card and electronic payment processing capabilities – transactional speed, convenience, increased customer satisfaction, improved cash flow, views into sales data; and more. But perhaps the most important consideration is the sheer volume of consumers who use non-cash methods as their primary form of payment. Here are some statistics on the benefits of accepting credit and debit cards. We have also included some of the card types, how processing works, and some of the standard fees. In 2007, Americans racked up slightly more than $2.2 trillion in purchases and cash advances on their major credit cards (Visa, MasterCard, American Express, & Discover) according to CardTrak.com. Ten years ago U.S. consumers ran about $885 billion through their general purpose credit cards. Approximately 51 percent of the U.S. population has at least two credit cards. (Source: Experian national score index study, February 2007) At the end of 2007, there were 420 million cards on the market, up 7.6% from a year earlier (Source: CNN/Money May 13, 2008). Fifty-six percent of undergraduates get their first card at age 18 and 91% of students have at least one credit card by their final year, Nellie Mae reported. By graduation, 56% of students carry four or more cards (Source: CNN/Money, July 14, 2008). “With credit cards, consumers spend 30% more (on purchases) than with cash,” [Credit expert Howard] Dvorkin said (Source: CNN / Money, October 22, 2008). Certain sectors are experiencing growth in credit and debit payment usage. For example, U.S. consumers racked up nearly $63 billion worth of fast food on their personal credit and debit cards in 2007 according to CardTrak.com. The average QSR credit card ticket is about $12.65. Americans spend about $170 billion per year at quick service restaurants. After McDonald’s began accepting credit and debit in 2004, diners who paid with plastic spent $7 a visit on average vs. $4.50 when they paid in cash. A 2003 survey of supermarket receipts found that credit-card shoppers rang up 30% bigger bills than and carted out twice as much in nonessentials as cash buyers did. (Source: CNN/Money, June 17, 2008). So while the reasons for adding payment processing are clear, understanding all your options and which are right for your business is far more complex.
Card Types
Below are some of the credit and debit cards that you might come across.
General Card Types:
- Bankcards; Travel & Entertainment (T&E); Non-Bankcards
Specific Card Types:
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How Payment Processing Works
Some form of the modern credit card has been in use since the late 19th century, mostly as department store charge cards representing lines of credit. Things have changed and today, the step a merchant needs to take in order to accept credit card payments is to establish a merchant account with a bank or third-party payment provider. Once your account is live, the transaction process generally works as follows:
- 1. A customer presents a credit card for payment.
- 2. By swiping the credit card through an electronic point-of-sale (POS) transaction terminal, typically provided by the bank or payment provider, an electronic request is submitted to the processing network for authorization.
- 3. The processing network receives your electronic request and determines if the cardholder’s account is valid and if the funds are available. If so, a response called an “authorization code” is transmitted, guaranteeing your access to the funds.
- 4. A receipt is then printed for the customer using the POS terminal or your computer. The customer then signs the receipt and, for their part, the transaction is complete.
- 5. At the end of the business day, a merchant will electronically submit a final request to the processing network to “capture the funds” for all authorized transactions in a given day. This process is referred to as settlement. Once approved, a response is generated to your electronic terminal or computer.
- 6. From there, the funds associated with the batch you settled are deposited electronically into your business bank account, usually within 48 to 72 hours. Typically, the rate and any fees paid to your merchant account provider are deducted from your account at the end of the month.
- 7. At the end of the month, your merchant account provider will send a statement to you, detailing the credit card activity for the month and the associated fees you’ve been charged.
Some Standard Fees
Now that you know how processing works and what the available options are, you’re probably wondering how much all this will cost. While service fees and rates vary from provider to provider, “bundled” pricing is the most common type of agreement used in determining which per-transaction rate applies to which type of merchant. In the simplest terms, pricing is based on risk: the higher the risk involved in the transaction, the higher the rate the merchant will have to pay.
- Inquiry Fee – A fee that is assessed on the number of credit card transactions a merchant has.
- Monthly Minimum – The minimum that a processor dictates a merchant must incur on a monthly basis in Discount Fees and Inquiry Fees (in other words, a minimum usage fee for accepting credit cards).
- Statement Fee – Monthly statement reporting fee.
- Chargeback Fee – A flat fee charged to the Merchant in the event a chargeback is incurred.
- Transaction Fee – A flat fee charged to the Merchant every time a payment is processed.
- (Discount) Rate – A percentage of the purchase transaction charged to the Merchant every time a payment is processed based on card type, risk, and payment method (in person, over the phone, etc.).
Again, these rates are used to determine the cost to the merchant on a per-transaction basis. There are additional costs associated with payment processing, including start- up fees, equipment costs, charge back fees and more.
Merchant accounts provide businesses with the ability to accept credit card and debit cards for purchases. There are several different aspects to a merchant account, which we will describe below.
A Merchant Account Entails:
- Processing Services: To set up a merchant account, a business owner, or “merchant” must apply through a merchant service provider (MSP) such as Merchant Warehouse. Approval of a merchant account depends on factors which include, but are not limited to:
- Applicant and/or Personal Guarantor’s Credit Score
- Business Type (Goods or Services Sold)
- Card Acceptance Method (Merchant Type)
- Monthly Volume & Average Sales Ticket
- Business’ Financial Condition & Bank Account Type
- Business Longevity
- Return/Refund Policies
- Processing Rates & Fees: There are various fees associated with having a merchant account. These could vary, depending on the type and company providing the service, but all merchant accounts have 2 main costs:
- Discount Rates: With most merchant service providers, every processed sale is classified into 1 of 3 qualification levels (Qualified, Mid-Qualified, & Non-Qualified), and is charged a discounted percentage rate associated with that qualification. Each sale’s level and rate is determined by the type of card used, and/or how it is accepted and processed.
- Transaction or Authorization Fee: This fee is charged for each electronic authorization request and transaction made, including all approved and declined sales, returns, voids, and batch settlements.
- Processing Capability Systems: To process credit card payments, processing equipment or software is required to capture card information, make authorization requests, and close sales. Depending on business needs, equipment options include:
- Terminals: Wireless, Contactless, Stand-Alone and Terminal/Printer Combination units
- PC Software: Stand-alone or integrated into other business systems
- Internet Gateway Solutions: Virtual Terminal or eCommerce versions
To maintain customer satisfaction and increase sales and revenue, it is becoming essential for businesses to have merchant accounts and accept credit card payments. Fewer and fewer customers carry cash, checks involve significant risk, and sending your customers running to the ATM machine could lose you valuable business. For both your business’ and customers’ benefit,sign up for a merchant account today.
Have you ever wondered how merchant service providers determine merchant account pricing, or why some credit card transactions cost more than others?
To better understand what you’re paying for, you need to know how merchant account pricing is established.
Simply put, there are two basic fees that collectively, make up the vast majority of the cost of a merchant account. In the credit card processing industry, these costs are referred to as“Interchange and Assessments,” and they are charged by bank card networks like Visa® and MasterCard® every time a merchant accepts one of their cards for purchases.
Essentially, the “Interchange” rate is a percentage that is deducted from each credit card transaction amount, and the “Assessment” fee is a flat transaction fee added to the cost of processing each credit card sale.
There are many components that influence the cost of processing a credit card, but the Assessment fee charged for a transaction is determined exclusively by the brand of the card accepted and is set by the bank card network that issued the card.
Interchange pricing is bit more complex, because each card and transaction type has a unique cost, creating an assortment of over 150 Interchange rate categories. As a result, the Interchange category any one transaction will fall under depends on various factors, including:
- A business’ processing environment (retail, phone order, internet, etc.)
- A business’ card acceptance method (swiped, keyed, online, etc.)
- The information sent along with transaction (address verification, CVV2, tax amount, etc.)
- The card brand and type accepted (debit, credit, rewards, corporate, etc.)
To lessen any confusion, merchant account providers typically compile all similar Interchange categories and bundle them into a few groupings such as qualified, mid-qualified and non-qualified. However, this is just one way merchant accounts can be priced. Some merchant account providers quote an “Interchange and Assessments, Plus” structure, which combines the actual cost of the transaction based on the Interchange category into which it falls, the applicable Assessment Fee, plus an additional specified value on top of each.
In the end, the bulk of a merchant’s credit card processing expenses and the root of all merchant account pricing structures derive from the combination of the Interchange and Assessment fees, regardless of the pricing structure.
For more information about this, or any other merchant account topic, please contact Customer Service.
The definition of a chargeback is when a cardholder disputes a charge posted to their credit card account. Chargebacks can occur for various reasons, such as when a purchase was not authorized by the cardholder (fraud), or when goods or services are not provided as expected.
You should be able to avoid the vast majority of chargebacks by providing good customer service and ensuring that your products and/or services are advertised, and delivered, as promised.
For those chargebacks related to fraud, there are simple steps every business can take to help avoid any problems. It is up to every merchant account holder to be diligent in accepting charges, and to educate their staff about the precautions to take.
In environments where the business is accepting and swiping cards at the time of the transaction, there are several simple steps which can be taken:
- Always compare the signature on the receipt with the signature on the back of the card.
- Always examine the card to ensure it is not altered or suspicious looking.
- Request identification such as a license or some other picture ID.
In situations where the business is taking credit card without the customer present (over the phone or Internet, for example), the chance of fraud-based chargebacks is much greater. It is very important for these businesses to put systems in place to help determine legitimate charge activity.
- If appropriate, call customers to confirm their order if the billing and shipping or contact addresses do not match.
- Ask for the code number on the back of the card (or front with American Express®) to confirm that the card is in the customer’s possession.
- If you receive questionable orders, call to confirm the order with the cardholder.
If you have reason to believe that a card is fraudulent or otherwise questionable, always call the card issuing company for a voice authorization.
Merchant account statements can sometimes be confusing, especially for new merchants. Generally, questions and concerns pertain to the charging of monthly fees and the timing of account statements, so we hope that this article will help to explain some of these confusing aspects.
As with any credit card processing company, merchant accounts typically becomes active within one business day of the account approval date. Once your merchant account is live, you are able to process credit card transactions and are also responsible for any fees assessed starting on that date. Therefore, any monthly fees will be charged, in full, for every month the account is open, regardless of your processing volume.
Monthly fees are posted to your bank account generally within the first week of the month following your merchant account activation, and continue each month that your account remains live. A statement reflecting the charges for your previous month’s processing activity is then issued and should follow mid-month. If you do not receive your processing statement by the third week of the following month, you should contact customer service to confirm that we have the correct mailing address as specified on your merchant application.
Please contact a customer service representative if you have any questions or concerns about your monthly merchant account fees or credit card processing statement.
Whether you are currently accepting credit cards, or plan on doing so, it is important to know how to save money by avoiding downgrades whenever possible.
A downgrade simply means that you are being charged a rate increase because the type of card your customer is using has a higher processing cost or because a transaction was processed incorrectly by you, the merchant.
You can’t always prevent downgrades from happening, but this article will show you what you can do to keep your transaction costs as low as possible.
As an example, for a Retail or “Swiped” Account where the customer is handing over their card for processing, a transaction will get the Qualified Discount Rate (lowest rate possible) only if the card is swiped, the cardholder is present, and the card is a standard consumer credit card. If any of these criteria are changed, the account will “downgrade” to either the “Mid” or “Non” qualified level. These levels are each associated with a greater cost of processing.
Here is a more detailed description of what can be done to avoid many downgrades, and also what happens if certain criteria are not met.
Retail/Card Swiped Accounts
Qualified Rate
The Qualified Discount Rate is charged when all of the following occur:
- Standard consumer credit card is used
- Card is swiped accurately and data properly obtained
- The customer’s signature is captured
- The transaction is “Batched” or “Settled” within 24 hours
Mid-Qualified
The Partial/Mid Qualified rate will be applied when any of the following occur:
- The card info is manually entered, or “keyed” & all AVS info is entered
- The consumer uses a Rewards card
- Transactions are not settled/batched within 24 hours
Non-Qualified
If any of the following situations occur, a Non-Qualified rate will be applied to the transaction.
- Card is manually entered with no AVS info entered
- The consumer uses a Corporate, Government or International card
- Authorization code is manually keyed in to your processing terminal.
- Transactions are not settled/batched within 48 hours
Keyed “MOTO” or Internet Accounts
For these types of accounts, the merchant manually enters credit card information into a credit card terminal or software after the order is placed or is collected through an online payment gateway.
Qualified Rate
The Qualified Discount Rate is charged when all of the following occur:
- Standard consumer credit cards are used
- All required Credit Card information is entered including AVS (address verification) for VISA® transactions.
- The transactions are “Batched” or “Settled” within 24 hours
- The order/invoice Number entered
Mid-Qualified
For MOTO/Internet Accounts, rates usually fall directly to Non-Qualified, not mid-qualify, but these are the possible reasons why a merchant may be charged a Mid-Qualified Rate
- AVS information is not entered
- Transaction/Batch is not settled within 24 hours
- Card is a Rewards or Business card
Non-Qualified
If any of the following situations occur, a Non-Qualified rate will be applied to the transaction.
- Any of the required card or transaction information is not entered
- The consumer uses a Corporate, Government or International card
- Authorization code is manually keyed in to your processing terminal.
- Transactions are not settled/batched within 48 hours
As you can see, there are many factors involved in determining which rates are assessed to your transactions. Follow the tips above, and you will keep your processing rates as low as possible. A Merchant Industry representative is always available to answer any questions or concerns you may have.
As a merchant accepting MasterCard® and Visa®, there are basic card acceptance rules that you must follow. By adhering to these rules, you can increase customer satisfaction and ensure that you do not run into compliance issues, which may put your continued ability to accept credit cards at risk. The following are some of the rules outlined in the Visa and MasterCard manuals:
Card Logos & Acceptance: You must display the appropriate card logos for any card types that you accept and advise your customers of their payment options. You must honor all categories of cards (credit, debit, rewards etc.) within each card type that you accept.
Dollar Minimums and Maximums: You may not impose a minimum or maximum amount for any transactions. If you do not accept a customer charge, which is below a certain amount that you specify, the customer can notify Visa and/or MasterCard, who will take the appropriate steps to see that you understand and adhere to the card acceptance rules and regulations.
Surcharges: All credit card transactions must be treated like any other transactions. You may not impose any surcharge on a transaction because your customer is using a credit card. However, you may offer a discount to your customers for paying in cash provided the offer is clearly disclosed to your customers and the cash price is a discount from the standard price charged for any other type of payment.
Laundering: You may only process transactions for your own business. Processing transactions for a business that does not have a valid merchant agreement is called laundering and is considered a form of fraud.
To learn more about the rules and regulations of accepting Visa and MasterCard cards, please contact us or see the Visa and MasterCard guides available through the Visa and MasterCard websites.
While most merchants know they should accept debit cards, it is not always easy to understand how to take full advantage of debit card processing. Merchants can do debit card processing in one of the following two ways:
Offline Debit Card Processing
The most common way to accept debit cards is an “offline debit transaction.” In this type of sale the merchant accepts a debit card the same way in which they would accept a normal credit card. The card is swiped through the terminal and the customer signs the receipt. As far as the merchant is concerned, there is no difference in the way a credit card or an off-line debit card is processed. The one thing merchants must remember is that the debit card must have a VISA® or MasterCard® logo on it. Cards that do not bear the Visa or MasterCard logo can not be processed off-line and will not be approved.
Online Debit Card Processing
A potentially cheaper and more secure, method for accepting debit cards at the point-of-sale is called an “on-line debit transaction.” In this type of sale the card must be swiped through the terminal and external or internal PIN Pad is used to enter the merchant’s four digit PIN. The terminal will pass the encrypted number to the bank for verification. The merchant will then be paid for the transaction in the same manner and time frame that they would be paid on a credit card sale. The cost of this type of transaction is potentially lower due to the way in which the merchant is charged by the processing companies. Rather than paying a flat fee and a discount rate, or percentage of the transaction, as with a credit card or offline debit transaction, there is only a slightly higher flat fee.
Not all debit card transactions are the same! For those merchants able to use a PINPad along with a credit card terminal, online debit card processing can offer a big savings. The difference between “online” and “offline” debit card transactions is that “online” requires the merchant to input their 4 digit PIN number and have their card swiped while “offline” functions exactly the same as any credit card transaction.
So why is does online debit card processing have such potential savings? Consider the bank’s perspective. When a customer presents their card for payment and then enters a PIN number manually, the chances of fraud are extremely small. Because if this, the costs for pin based, transactions, or online debit card processing, can be much lower.
When conducting pin based transactions, merchants are charged a flat fee for each order instead of a percentage rate (discount rate) plus transaction a fee. Assuming a merchant takes 100 debit cards over the course of a month (about 3 per day) and averages $85 per sale, a conservative cost analysis shows that a merchant could save over $100 a month, or $1,200 a year.
Is your business suffering because you’re unable to accept credit cards while on the road? Or worse, are you losing sales to declined credit cards processed off-location, without the customer or card present? If so, your business may need a wireless credit card terminal.
For mobile businesses (i.e. Transportation and Towing services, Contractors, Delivery services, Direct Sales, Trade Show and Flea Market merchants, etc.), a wireless credit card terminal enhances business mobility and efficiency, simplifies the billing and payment process, and increases sales and revenue.
Wireless terminals allow mobile merchants to:
Accept payments from anyone, anywhere, anytime:
- Wireless terminals offer mobile businesses a solution for accepting credit card payments in real time and on-location.
- With connections to multiple cell phone networks, wireless coverage is provided throughout the country.
- To enable continued operation in low-coverage areas, wireless terminals have a “Store and Forward” security feature that provides an offline capture of transactions.
Enjoy efficiency and convenience:
- Wireless terminals deliver a rapid check-out process, with verified transactions received in 2-3 seconds.
- Wireless terminals are compact, and easy to deploy and use.
Reduce the risk of financial losses:
- By accepting payments real-time, you can avoid losing sales from declined credit cards processed off-site.
- By accepting credit cards on-site, you can reduce the risk of carrying large sums of cash or receiving bad checks.
Operate with low processing costs:
- Wireless processing is an affordable solution for mobile merchants; since swiping a credit card with the customer present involves less risk, processing costs are lower compared to manually key-entering card information at a later time.
Wireless credit card terminals offer mobile merchants a simple and dependable payment solution from a handy device. So take advantage of the many benefits and capabilities supplied by a wireless credit card terminal, and start processing mobile credit card transactions today!
Ever wonder how credit card authorization really works? Where does the credit card information go once you enter it into a credit card terminal or POS?
When a credit card is swiped and a credit card authorization process is initiated, the information is sent directly to a credit card processor. From there, the information is transmitted to the card-issuing bank through a bankcard association, where the transaction is either approved or declined. Finally, the bankcard association transmits the approval or decline back to the terminal or POS device.
During the credit card authorization process, a card may decline if it is expired or has insufficient funds. The transaction may also be declined if the card has been reported missing or if there has been suspicious activity on it. To further protect your business, banks now require credit card authorization for all paper-based transactions.
In order to process credit cards and initiate a credit card authorization, a business must sign apply for, and receive, a merchant account. Once a merchant account is set up, credit card authorization may take place through the use of an equipment terminal/POS.
Deciding on whether you want to use a credit card terminal or some form of payment processing software to handle card transactions should is usually fairly straightforward. The answer generally depends on the physical environment in which you will be accepting the charges.
Most simply put, the decision usually boils down to whether or not you will have easy access to a computer when you need to charge cards and what kind of transactions systems you already have in place.
If a computer is readily available payment processing software often provides numerous benefits over traditional credit card terminals. Most users love the reporting features available to them and find it helpful to go back and look up a previous transaction. Payment processing software is also usually less expensive and more user friendly than most new credit card terminals.
There are logical reasons why many businesses may be better off with a terminal however. To start with, many businesses already have invested in some sort of cash register or POS system. While some of these can be integrated with payment processing software, many can not. In these cases, it is usually simpler to use a credit card machine rather than cluttering your valuable counter space.
Another circumstance when a terminal may be preferable is when your computer may not always be on or may be in an inconvenient location. If you need to take payments in real-time and can’t be inconvenienced with accessing your PC, then you may be better off with a credit card terminal.
While many online payment gateway options are feature rich you still want to spend some time comparing them. This article explains how to go about determining the best online payment gateway option for your business.
Some may prove better in different environments and the reasons can sometimes be quite technical. Take the time to read up on the specs and compatibilities of the different online payment gateway packages. If there is any confusion, or you aren’t certain what might be the best product for you, be sure to call and ask your salesperson questions. Any experienced sales person should be able to fit you with the correct product and describe the pros and cons.
If you already have an ecommerce website and a shopping cart, simply mention this to your sales person when you call. Most off-the-shelf shopping cart packages are compatible with all major online payment gateway products. If your company has built its own shopping cart and database systems you may want to consider having your technical person review the documentation for the gateway you choose.
Merchant Industry carries all of the major online payment gateways on the market today. You can browse through all of them in our section for payment gateways.
More and more merchants are taking advantage of the powerful credit card processing software products available to them. These are systems for virtually any type of processing environment from retail stores to websites.
All have their advantages, but selecting the right credit card processing software for your business is very important. Before making a decision merchants should ask themselves a few questions:
Will you be accepting credit cards over the Internet?
- If so, merchants should lean towards using an online payment gateway in conjunction with their shopping cart. Payment gateways are a type of credit card processing software which is hosted by a third party on a server outside of your business. Your shopping cart, or other payment software, communicates with the payment gateway via the internet and it manages the actual transactions. Merchant Industry sells several payment gateways including: Authorize.net, VeriSign, and LinkPoint. We also offer our own product, MerchantWare Payment Gateway, which has all the features, flexibility and compatibility standard to these products.
How many credit card transactions will you need to handle at any one time?
- For most merchants the answer is usually only one, but some merchants who have more than one user or customer running transactions at the same time will need a more robust credit card processing software solution. If there are multiple internal users and they are on a network you can use PC Charge Pro. If the users are not on a network, then a merchant can use a virtual terminal such as the one offered by Authorize.Net. This virtual terminal will allow users to log in using their web browsers and charge cards from anywhere they have Internet access. Transaction information is centrally located and can be accessed from anywhere.
Will you be charging the same customer’s cards on a regular basis?
- Merchants whose customers are frequently reordering or those who bill their customers on a monthly basis may wish to use credit card processing software that stores credit card information and can charge customers at specified intervals. PC Charge Pro has this feature built in and makes it easy to manage charging customers.
If you have any further questions regarding credit card processing software, please feel free to contact our sales team for information and advice on selecting software by calling the number at the top of your screen.
With so many different types of credit card equipment on the market these days, choosing the correct type for your business can be a confusing task. In order to help guide you towards the correct choices, here are some questions you should ask yourself when shopping for credit card equipment.
Will customers be using their credit or debit cards at my physical business location or will I be collecting the card information through another means?
- If you will be swiping cards directly from your customers, your best option for credit card equipment is probably some sort of credit card terminal and printer combination. If you will not be swiping the cards manually, many merchants will want credit card equipment that is more suited to their specific needs. Software packages are available if there is a PC at the business location or a standard terminal and credit card printer may work just fine.
Is a contactless payment solution the right choice for my business?
- Merchants who have “quick service” retail operations, and whose average ticket is $25 or less, may benefit from Contactless Payment credit card equipment. The “tap and pay” technology has proven to be most valuable for convenience stores, fast food restaurants, pharmacies, movie theaters and other merchants who rely on faster transaction times and shorter wait times for customers. Merchants can also upgrade their existing credit card equipment to a contactless payment reader without disrupting their operations.
Is there a phone line or broadband internet access available at the business location?
- Most businesses have at least one phone line at their business location and, these days, most have some sort of “always on” internet connection. For these businesses, there are many choices for credit card equipment. Most credit card equipment can share a phone line with a fax, or even the main phone if calls are infrequent and some of the newer terminals can utilize broadband internet for even faster transactions. If no phone or intent is available, such as at a trade-show or for delivery companies, etc, merchants should consider either a battery powered credit card terminal or wireless credit card machines that work over the cell phone networks.
Will you be accepting PIN-based debit card transactions?
- For those merchants that think they will be accepting debit cards they should consider adding credit card equipment like a PIN Pad to give their customers additional payment options. As described in this article about debit card processing, accepting PIN based transactions may save you money and add value to your customer’s experience.
How many merchant accounts will you need for your business?
- For almost all businesses the answer is one. There are examples however where multiple merchant accounts are either desirable or a necessity. These merchants will want a piece of credit card equipment that can handle more than one merchant account. There are inexpensive terminals which handle two accounts and more robust units which can handle up to 99. A qualified merchant account sales person should be able to recommend the correct credit card equipment for your specific situation.
Which terminal brands should I consider?
- Since most of the major credit card equipment manufacturers are producing high quality and feature rich products these days, you really can’t go wrong whatever brand you choose. That said, some of the processors may work better with a particular brand of credit card equipment and some newer pieces of equipment are not certified at every processor immediately upon their release. Again, this is a situation where it is best to let your merchant account sales representative guide you as to the best options given your particular processor and needs.
If you have any further questions regarding credit card machines, please feel free to contact our sales team for information and advice on purchasing equipment by calling the number at the top of your screen.
Contactless payment terminals have become the present and future of credit card transactions. Also known as “tap and pay,” contactless payment provides benefits to retailers and consumers alike, particularly in the areas of speed and convenience.
Contactless payments are simply transactions that do not require physical connection between your customers’ credit card and the terminal. Smart chip technology, otherwise known as RFID, is supported by a secure controller, internal memory, and a small built-in antenna that transmits information to a reader through radio frequency.
The primary advantages of a contactless payment reader over traditional swipe cards are speed and convenience. Consumers can just tap the contactless payment terminal, eliminating the need for a transfer of hands with a credit card and a receipt signature. In turn, check-out lines become shorter as transaction times become faster.
Contactless payments are best suited for quick-service retailers, such as convenience stores, fast-food restaurants, movie theaters, pharmacy / drug stores, and gas stations and for those whose average ticket is $25 or less.
Retailers with major POS terminal providers can easily upgrade their existing system with a plug-and-play contactless payment device.
A Federal Tax Identification Number (TIN) is an identification number used by the IRS in the administration of tax laws. In most cases the TIN is either a Social Security Number (SSN) or Employer Identification Number (EIN), also known as a federal tax identification number.
For-purposes of complying with the new law, a merchant’s “legal name” is typically the name the merchant uses to file its federal tax returns, or the legal name the merchant provided to the IRS filed on Form SS-4. This should match what is on file with your payment processor.
“A payment card” generally means a credit card, debit card, transit card, governmentally-issued electronic benefit transaction (EBT) card, or any other card which is accepted as payment by a network of persons unrelated to the issuer of the card and to the other merchants who accept the card as payment.
Under proposed regulations, “gross amount” is defined as the total dollar amount-of aggregated transactions in which a payment card is accepted as payment for each merchant without regard to any adjustments for credits, cash equivalents, discount amounts, fees refunded amounts, or any other amounts. This is for communication purposes only and is not intended to provide any legal or tax advice. Please visit the IRS Website at www.IRS.Gov for additional information on the 6050W requirements.
A “merchant acquiring entity” is defined as the bank or other organization contractually obligated to make payment to merchants in settlement of payment card transactions.
A “payment settlement entity” is, in the case of a payment card transaction, a merchant acquiring entity; or, in the case of a third-party network transaction, the third party settlement organization.
As your payment processor, we will report your gross receipts for all electronic payment transactions to the IRS. A Form 1099-K will be provided to you on or before January 31st of the year following the year for which the return is required.
According to the IRS, this provision is designed to improve voluntary tax compliance by business taxpayers and assist the IRS in determining the tax returns are correct and accurate.
As a merchant, you must ensure that your payment processor has the correct TIN and legal name on file. Accurate tax information matching your IRS tax records will help to prevent possible IRS backup withholding.
Yes, all merchants must comply with these requirements.
Professionals in the payment industry “requested” that the IRS set a de minimus threshold, (more than 200 transactions aggregating more than $20,000 per calendar year for a given payee), for all payment card transactions in order to be required for reporting. Final IRS regulations did not adopt this recommendation for merchant acquiring entities or banks.
(Business owners are encouraged to discuss with their individual tax consultant regarding rules and explanations related to their tax status.)
The new IRS requirements were made available throughout the payment processing industry and through various IRS publications. Taxpayers may find additional information on the IRS’ website atwww.IRS.Gov or by consulting with their tax professional.
If the payment processor does not have a merchant’s correct Federal Tax Identification Number and Legal Name (as reported to the IRS), the merchant may be subject to backup withholding of a minimum of 28% from any future payments made, adhering to IRS guidelines. This is for communication purposes only and is not intended to provide any legal or tax advice. Please visit the IRS Website at www.IRS.Govfor additional information on the 6050W requirements.
No, the IRS requires that backup withholding is directly transmitted to the IRS.
If you receive notification from your merchant processor that your information needs to be updated, please visit https://npc.my1099k.comto provide corrected data as soon as possible. For any other questions or changes merchants may contact the number on their merchant processing statement.
Under the proposed rules, acquirers are not required to split or differentiate the reporting. Payment processors are required to report the total volume paid to US legal entities.
Under the IRS regulations, if a merchant is a franchise of a larger organization but not owned by that larger organization, then the franchise’s “reportable payment transactions” would be reported to the IRS at the ownership level and would be separate from the larger organization. However, if the merchant location is owned by a larger organization this merchant’s “reportable payment transactions” would be included in the totals for the larger organization.
Merchants with non-matching IRS information will continue to receive communication along with the necessary actions to take in order to prevent backup withholding in 2012.
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Follow The Merchant Rules
Follow the procedures recommended by your payment processor and the credit card companies. You can loose your merchant account for failing to follow their rules.
If a merchant suspects a fraudulent order, contact the registration service, so they can cut reduce the total number of charge backs. Registration services with a large number of charge backs will likely be charged higher services fees, which will be passed on to merchants. Everyone wins when the registration service, the card issuing bank, and the card holder are notified of a fraudulent or suspected fraudulent order.
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Authorization
Authorization approval does not mean that the merchant is guaranteed payment. Approval only indicates that at the time the approval was issued, the card hasn't been reported stolen or lost, and that the card credit limit has not been exceeded. If someone else is using the credit card number illegally, the card holder has a right to dispute the 'approved' charges.
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Address Verification System (AVS)
AVS is only available for the U.S. and partially available in four European countries. In the US, AVS checks if the cardholder's address and zip code matches the information at the card-issuing bank. AVS only uses the zip code and numeric portion of the billing street address. There are many reasons why AVS may fail (recent address change, AVS computers down, etc.). If the address verification fails on any level, the merchant may decline the transaction. If the AVS fails for any reason, the merchant should contact the customer for additional information (for example, the name of the issuing bank, the bank's toll-free telephone number, etc.).
If your current system of authorization approval can not provide AVS, then you can get address verification from the card holder's issuing bank for MasterCard and VISA. Discover and American Express purchases can be verified by calling them directly. Only American Express can verify all international credit cards. When you call, have your merchant number, your phone number, the customer's full name, address, and phone number ready. If you call MasterCard/Visa directly regarding a purchase, they can provide you with the issuing bank's phone number (foreign and domestic). It is up to the merchant to make the phone call to the issuing bank. With today's cheap phone rates from calling cards, and using the Internet to place phone calls, there is no excuse for not checking for possible fraud.
American Express 1-800-528-5200
Discover Card 1-800-347-2000
Visa/MasterCard 1-800-228-1122Once a fraudster has a legitimate customer name and the stolen credit card number, they can use the Internet to look up their victim's telephone number, address, and zip code. This allows a software purchase to pass AVS, and the fraudster can download the software before the fraud is reported. With orders that are shipped, the thief can provide the correct billing address for AVS approval, but request a different ship to address.
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Card Verification Methods (CVM)
Card Verification Methods (VISA = CVV2, MasterCard = CVC2, and American Express = CID use a security code of 3 or 4 extra digits imprinted on the card, but not embedded or encrypted in the magnetic stripe. This verification code does not appear on credit card receipts. Since most fraudulent transactions result from stolen card numbers rather than the actual theft of the card, a customer that supplies this number is much more likely to be in possession of the credit card. VISA claims that the use of AVS with CVV2 validation for card-not-present transactions can reduce chargebacks by as much as 26%.
Merchants that accept Internet, mail-order, and telephone orders must be prepared to request the verification code when the cardholder is not present to help validate a transaction. Even if a merchant cannot confirm the CVV2 number, they can still ask for it, or provide a space for the number on their web order form. If the crook does not have the number, they could look somewhere else to commit their fraud. The merchant is not allowed to store the CVM numbers. The merchant should never keep the customer's credit card "on file". Each transaction should be treated as a new order. We've all seen too many reports of computer files being compromised by hackers.
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Payer Authentication Programs
Authentication programs (Verified by Visa and MasterCard's SecureCode) use personal passwords to ensure the identity of the online card user. If merchants use this program, card issuers may occur some of the losses for online fraud that was previously entirely borne by the merchants. If merchants do not participate, they remain liable for the losses.
The pop up windows for authentification can be blocked if card holders have installed software to disable pop-ups. This also adds an extra step in the ordering process. There is also an additional processing fee incurred by the merchant. Another loophole is if the customer claims they never received the merchandise. I have seen information indicating Visa always trusts their card holders, so the customer gets their money back and the merchant gets stuck with a chargeback.
Even if Visa rules against the merchant, the merchant can still take the customer to small claims court. If the merchant can prove the customer did receive the product, the merchant is entitled to recover the value of the product plus all their costs when they win. Most licenses included with software includes a clause concerning court actions. This is one more reason to keep accurate records, document customer phone calls, keep copies of emails, delivery signatures, and web logs.
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Real-Time Authorization
Credit card information is sent to the processor for immediate approval (usually 5 seconds or less). This method ensures that the credit card has not been reported as lost or stolen and that the number is valid. The customer is still in contact with the merchant, and incorrect information can be corrected. There is an additional cost for real-time authorization. Authorization does not tell you if the person using the card is authorized to use the card.
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Bin Check
The first 6 digits of the credit card are called the Bank Identification Number (BIN). You can determine if the credit card holder and the issuing bank for the credit card are located in the same country. Legitimate users sometimes use a credit card from another country. You can enter the BIN of a credit card number at http://all-nettools.com/toolbox,financial . The site provides the bank name, card type, and a 3 character code for the country.
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Calling the Card-Issuing Bank
When you call the card-issuing bank, have your merchant number, your phone number, the customer's full name, address, and phone number ready. You can ask the card-issuing bank to make a courtesy call to your customer to verify the charge.
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Different Bill and Ship to Addresses
Use Google to search for the numeric street address, street name, and zip code. The web site at http://www.anywho.com integrates telephone numbers, maps, and email addresses. Check for bogus billing addresses like 123 Main Street. Use resources like http://maps.yahoo.com to see if the address can be verified. If the billing and shipping addresses are different, request telephone numbers for both addresses. You can also establish a company policy and charge an extra fee to recover your costs to require a delivery signature (UPS, Federal Express, post office) if the billing and shipping addresses are different. You could require advance payment with a cashiers check or money order when different ship to and bill to addresses are used.
Be careful of remailing services, such as Mailboxes, etc. Remailing services can remail your packages to overseas destinations.
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Negative Historical File
Keep a database of prior fraud attempts, problem customers, charge back records, and customers receiving refunds. This file should include the customer name, shipping/billing addresses, phone numbers, credit card numbers, IP addresses, and email addresses, and merchant comments. Incoming orders can be searched for matches in this database. This method reduces the incidence of repeat offenders, has a relatively low cost, but does not stop new fraudsters.
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Shared Negative Historical File
Several merchants combine their negative historical database. Since this database has fraud data from several merchants, using this file should reduce fraudulent hits. Pattern-specific fraud should be reduced. One drawback is that a bad customer for one merchant may not be a bad customer for other merchants.
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Positive Database File
This file contains a list of good customers, for example, customers eligible for upgrade purchases. Customers who purchased successfully in the past will more than likely not committing fraud. This file can contain the same types of information as the negative file. You must have some limits to people accessing the information in this file. This file should also be encrypted.
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Credit Service Database
A credit database service, such as Equifax ( www.equfax.com ), Experian ( www.experian.com ), and Trans Union (www.tuc.com) are most appropriate for high-dollar value items, The customer would be asked to verify some very specific information such as the mother's maiden name or their social security number. This can be expensive and time consuming.
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Customizable Merchant Rules
Some E-commerce merchants feel this is the best method to catch fraud. The merchant sets up rules to stop or flag specific orders for review. For example, the merchant could set up rules to review all orders from a specific IP address, specific country or if a certain dollar amount is exceeded, or shipping to a specific address. This method may flag valid customers for review, but it will reduce repeat or pattern-specific types of fraud. If the IP address is dynamically assigned by an ISP, a legitimate order could be delayed or rejected.
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Fraud Scoring Systems
The merchant assigns points for different elements of a transaction (IP Address, free-email account, time of day, AVS results, amount of sale, type of products ordered, shipment method, different shipping/billing addresses, certain zip codes, etc) to generate a fraud score to indicate the likelihood of fraud. Points could also be added back for other factors such as previous orders, length of time as a customer, etc. The merchant decides what point levels should be used to approve, reject, or review the order. The merchant can adjust these values based on trends and time of the year.
Large merchants have built their own scoring model based on their historical data of fraud and charge backs. This very targeted model should catch more fraud, but requires additional time and/or money to implement the new software.
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Pattern Detection
Check if multiple orders are placed shipping to the same address, but different credit cards were used. Check orders for an unusually high quantity of a single item. Thieves may have access to several stolen card numbers. Check if multiple orders are being sent from the same IP address.
If the credit card numbers vary by only a few digits, it is very likely these numbers were generated by software.
Identify users who repeatedly submit the same credit card number with different expiration dates. Often the crooks have the credit card number, but not the expiration date, so they will just keep submitting that number with a different expiration date until they hit the right combination,"
Most fraudulent orders in the US are made between midnight and 2 a.m.
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Alternate Thank You Page
If an order is being shipped to a non-English speaking country, display an alternate thank you page. Explain that before you can ship the product, you need to have the customer fax either a photo of the credit card or a xerox of his/her credit card billing. For the customer's trouble, explain you will deduct $3 from his total amount.
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Custom Built Software
Some merchants have branded their software, displaying the customer's name in the software. This could require a recompile of code before the software is made available to the customer. When reports are printed, the reports always include the customer's last name for an individual license or the name of the institution that purchased a site license.
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Free Email Accounts
There is a much higher incidence of fraud from free email services. Many businesses refuse to accept orders from any free email accounts or any web-based, non-ISP email domains. (I've seen numbers indicating there are over 3000 available free email accounts.) Virtually everyone who has a free, web-based, or email forwarding address also has a traceable ISP address. Many legitimate customers use free email addresses. Many fraudsters use free email addresses to remain anonymous. Most businesses purchasing a business product would not use a free email address.
Depending on the value of the purchase, the merchant may want to request additional information from the customer either by phone or email. The merchant can ask the customer for their business or local email address (not a free email account such as Hotmail), the name and phone number of the bank that issued the credit card (located on the back of the card), the CVM code imprinted on the card, the exact name with middle initial on the credit card, and the exact billing address (nine digit zip code instead of five digits in the US), and the customer phone number. If you get a reply to your email request, you should be able to verify the additional information. A fraudster most likely will not reply to your request for more information.
Your customer will not have a local ISP if they do not have a computer. This customer could be required to telephone the merchant or fax the order. The fax order should also have a photocopy of the customer's credit card. The merchant should also have caller ID.
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Anonymous & Open Proxy IP Addresses
Unfortunately, IP addresses can also be forged. These forged IP addresses hide the true location of the fraudster. Organized credit card fraud rings often use anonymous proxies. When a computer is infected by a virus, it can be used by spammers and credit card thieves to place fraudulent orders. A legitimate order could come from from an infected computer. The IP address sent by the infected computer can be an open proxy IP address instead of their real IP address. The customer can visit the web site http://www.all-nettools.com or www.openrbl.org to check if the IP address their computer is sending to the Internet is an open proxy IP address.
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Checking Telephone Numbers
The web site at http://www.freeality.com/finde.htm and http://www.theultimates.com/ provides plenty of tools to match the telephone area code to a postal zip code, reverse telephone directories, search for email addresses, maps, directions, etc. The web site at http://www.anywho.com integrates telephone numbers, maps, and email addresses. The web site http://nt.jcsm.com/ziproundacx.asp also provides zip code and telephone area code matching. Any telephone book is out of date as soon as it is sent to the printer. The Baby Bells update as many as 500,000 records every day.
For under $10, the merchant can purchase a Rand McNally book each year titled the ZIP Code Finder, which includes telephone area code maps and ZIP codes for more than 120,000 places. You can also purchase a set of CD-ROMS which have address and telephone numbers. Use caller-ID to match names and telephone numbers. The merchant can call directory assistance to determine if the number on the order phone matches their number.
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FAX Orders
When a credit card order is received by fax, require the customer to also fax copies of both sides of the credit card. This at least provides proof that the customer has possession of the credit card at the time of the order. You could also require a copy of their state-issued ID, or drivers license. It also provides additional proof the person authorized the purchase, preventing a chargeback.
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Calling the Customer
Calling customers is not only an excellent way to detect fraud, but it can also be a valuable part of your customer service. The telephone call also gives the merchant the opportunity to welcome the customer, answer their questions, and build a solid relationship.
Sometimes the fraudster will submit the actual phone number of the person whose card was stolen. If the card holder did not authorize the charge, suggest that they call their credit card company to report their card as stolen.
I have personally called telephone numbers on the same day I received approved orders from registration services, and been told that the telephone number had been disconnected, or the number had been changed. This certainly sent up some red flags for filling an order that was approved by a registration service.
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Web Site Information
If your order form includes places to enter the CVV2 verification code imprinted on the credit card, the name of the card-issuing bank, and the bank's toll-free telephone number printed on the card, and the customer's telephone number and email address, your additional verification can be quicker, and you may scare potential fraudsters away. Indicate incomplete information will delay their order. State you may need to contact the customer if there are any problems with their order. A fraudster will not reveal their telephone number as he/she can be traced, and the number would most likely not match one of the on-line phone directories.
Signs and camera in brick and mortar stores help prevent shoplifting to some degree. Place prominent warnings on your site indicating that all orders are screened for fraud before processing. Web page graphics are available from www.merchant911.org to use on your site.
State on your website that you have anti-fraud safeguards in place, and will pursue prosecution for all fraudulent orders. Indicate that you will report all fraud to the FBI Internet Fraud Complaint Center at http://www.ic3.gov/ Even though federal investigators usually pursue larger fraud cases, knowledge of smaller frauds can reveal patterns to possibly break up larger fraud rings.
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Use Temporary Activation Codes
If the merchant wants to process orders immediately, issue thirty-day temporary validation keys for downloaded software. The permanent validation key can be emailed to the customer weeks later when all fraud checks have been completed. Emailing the permanent key could be automated to save time. If a customer is upgrading, there is less likelihood of fraud, so they could be sent the permanent key immediately.
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Anti Fraud Groups & Information
Educate yourself by attending a seminar offered by credit card companies and card processors.
Some merchants are joining fraud-screening organizations and beginning to use extra security software that determines the risk assessment. The merchant can decide to accept the card number or not based on that fraud rate value. Some organizations such as www.antifraud.com offer less expensive help ($10 per month). These groups also offer tips, databases of stolen credit cards, and web look up tools.
Terry Jepson http://www.wiscocomputing.com
2) http://articles.moneycentral.msn.com/Banking/FinancialPrivacy/LockAwayYourCreditFromIDThieves.aspx
Lock your credit away from ID thieves
When California introduced the first credit-freeze law in 2003, I thought it was overkill for most consumers.
I still do. But the universe of people for whom credit freezes make sense is rapidly expanding, and you might be among them.
A credit freeze, for those who don't know, is a way to block your credit reports to make it a lot tougher for an identity thief to get a loan or open a credit account in your name. That's because while a freeze is in place, no one, not even you, can open an account in your name. Lenders, insurers and even employers doing background checks are not able to access your credit file.
You can have the freeze lifted, or "thawed," if you need to get new credit, but you have to give the bureaus a specially issued personal identification number and a few days' notice to do so.
Since California pioneered credit freezes, dozens of other states and the District of Columbia have passed laws allowing at least some residents to lock up their credit reports. All other states except Alabama are considering similar laws.
Fraud alerts, credit freezes differ
Despite their rapid spread, credit freezes remain a bit of a mystery to consumers. Many people don't realize they have access to this tool. Others confuse credit freezes with old-fashioned fraud alerts, which allow consumers to put an electronic red flag on their credit reports at the three major bureaus, Equifax, Experian and TransUnion.
In a couple of ways, credit freezes and fraud alerts are similar. Neither prevents or limits you from using the credit you already have. And neither prevents your current lenders from cruising your credit reports to see how well you're handling your cards, loans and lines of credit.
But freezes and fraud alerts differ in several important ways:
Fraud alerts can be ignored by lenders. By law, lenders who see a fraud alert on your file are supposed to take "reasonable steps" to verify the identity of someone who is applying for credit in your name. Those steps haven't been spelled out, however, and consumer advocates say fraud alerts are too often ignored.
"The law-enforcement folks I talk to say the fraud alert is not doing what it's supposed to do," said Michelle Jun, a staff attorney for Consumers Union, the nonprofit that publishes Consumer Reports magazine. "Lenders and retailers aren't paying attention to it."
When you have a credit freeze in place, however, ignoring it isn't an option. Lenders who try to view your reports to check an application for credit just get a code saying your reports are frozen.
Fraud alerts are pretty easy to put in place. All it typically takes to get a fraud alert is a phone call to each credit bureau. (The bureaus say you need to contact only one of them and that the fraud-alert information will be shared with the other two, but that doesn't always work.) By contrast, to get a credit freeze you have to send a letter via certified mail that includes a bunch of identifying information and, typically, two proofs of your residence, such as copies of your driver's license and a utility bill.
If you want to lift the freeze so you can get credit, you have to call the bureaus, supply the PINs they gave you and then wait. The amount of time the bureaus have to honor your request varies by state. Kentucky gives the bureaus 10 business days; California requires the freeze to be lifted within three days. Utah passed a law that says the freeze must be lifted within 15 minutes, Jun said, but that won't go into effect until September 2008. In any case, a freeze puts an end to "instant credit'; you'll actually have to plan ahead if you want to open an account (which, for most of us, is not such a bad thing).
Fraud alerts are free. With a credit freeze, you'll typically have to pay $10 to $12 to each bureau to freeze your credit reports, for a total cost of $30 to $36. The fees are typically waived if you're a victim of identity theft, and a few states also waive fees for senior citizens.
Lifting and reinstating the freeze may also cost money. In several states, you'll pay $10 to each bureau for a general credit-report thaw, or $12 per bureau to thaw your report for a single lender. Fees can also be assessed for removing the freeze completely or for reissuing a PIN if you forget it.
Fraud alerts expire. In as little as 90 days, a fraud alert can disappear from your file. You can keep renewing it -- if you remember. You also can extend the alert for seven years but only if you're a victim of identity theft with a police report to prove it. By contrast, a credit freeze generally remains in place until you lift it -- that is, in every state except South Dakota, where credit freezes expire in seven years.
The fees you pay and the hassles you endure for a credit freeze make it clear: The credit bureaus would much rather you place fraud alerts on your files than to freeze them entirely. The bureaus are in the business of collecting and selling credit information about you; anything that impedes that costs them money.
Not that you need to care. What matters most is whether a credit freeze makes sense for you.
When to freeze
You probably need to freeze your credit if:
You've already been the victim of "new account" fraud. If someone stole enough information about you to open a credit card account or get a loan in your name, then you need to make sure such fraud doesn't happen again.
On the other hand, if the thief just swiped your credit card or credit card number, a freeze is definitely overkill. Just report the theft to your credit card issuer, fill out its paperwork and go on your way with your new card.
You've been told that your personal identifying information has been compromised. More than 100 million personal records have been stolen, hacked into or otherwise compromised since the Privacy Rights Clearinghouse started keeping track in 2005. This is what I meant about there being a rapidly expanding universe of people who could benefit from a freeze. You probably don't need to bother with a freeze if thieves accessed a database that contained just your credit card number. Credit card fraud is relatively easy to catch and fix without long-term damage to your credit reports.
If, on the other hand, the criminals got into records that contained the keys to your financial identity -- your name, Social Security number, address and date of birth -- you should start to sweat. Although there's no guarantee you'll become the victim of new-account fraud, the odds just went up considerably.
Your wallet or purse is missing. The thief now has your driver's license with your name and address. You may have been smart enough not to carry your Social Security card, but the number may be on your health-insurance card. Or the thief could use the information he now has to buy your number online. In any case, it's time to shut down the candy store.
You don't trust your nearest and dearest. As I outlined in "8 signs you may know an identity thief," you may be most at risk not from strangers but from relatives, friends, acquaintances and household employees who have access to the details of your personal and financial life. If you have reason to suspect someone in your life is less than honest, a credit freeze could be warranted.
You just can't sleep at night without it. I'd ask you first to read "The hysteria over identity theft" so you'll have a clearer idea of your actual risk. If you still want to get a freeze after that, you have my blessing. I've heard from many readers who weren't at any great risk for identity theft, but who still insisted on getting a credit freeze for peace of mind -- and are glad they did.
If you want to institute a credit freeze and your state allows it, just use the links in the chart above to connect to instructions on how to go about it. Although several companies offer to place fraud alerts or freezes for you, it doesn't make much sense to pay others to do what you could do yourself for less (or for free, in the case of fraud alerts).
If you just want to place fraud alerts, you can call Equifax at 1-800-525-6285, Experian at 1-888-397-3742 and TransUnion at 1-800-680-7289.
If your state doesn't yet have a law allowing credit freezes, tell your lawmakers to get on the stick. You can call or write them directly, or send an e-mail from Consumers Union's FinancialPrivacyNow.org.
Your 5-minute guide to protecting your identity
Thieves may sell your information on the black market or use it to obtain money, credit or even expensive medical procedures. Unless you're vigilant in protecting your records, you'll have to work even harder to repair the damage to your credit. The average victim spends 30 to 40 hours rectifying the problem.
Some of the e-threats to your identity are:
- Phishing. You get an e-mail that appears to be from your bank or an online service, most often PayPal or eBay, instructing you to click on a link and provide information to verify your account.
- Pharming or spoofing. Hackers redirect a legitimate Web site's traffic to an impostor site, where you'll be asked to provide confidential information.
- Smishing. This is phishing done with text messaging on your smart phone. It instructs you to visit a bogus Web site.
- Spyware. You've unknowingly downloaded illicit software when you've opened an attachment, clicked on a pop-up or downloaded a song or a game. Criminals can use spyware to record your keystrokes and obtain credit card numbers, bank-account information and passwords when you make purchases or conduct other business online. They also can access confidential information on your hard drive.
You don't need to have a computer to become a victim. (See "How safe is your financial information?")
- Vishing -- voice phishing. You get an automated phone message asking you to call your bank or credit card company. Even your caller ID is fooled. You call the number and are asked to punch in your account number, PIN or other personal information (See "Your phone may be under attack.")
- ATM skimming. Crooks use a combination of a fake ATM slot and cameras to record your account information and PIN when you use a cash machine.
- Crooks will steal your wallet, or go through your mail or trash.
More than half of identity theft cases involve credit card fraud. Checking accounts are the second most popular target. (See "Keep thieves out of your bank account.") But some crooks have other plans:
- At least 250,000 people have been the victim of medical identity theft in the last several years. (See "Diagnosis: Identity theft.") Crooks use fraudulently obtained personal information to get expensive medical procedures or dupe insurance companies into paying for procedures that were not done.
- The victims of about 5% of reported identity theft cases are children. The fraud often goes undetected for years -- until the young adult applies for credit. (See "Stolen innocence: Child identity theft.")
16 tips to protect yourself
You can take steps to protect yourself from identity fraud:
- Keep your confidential information private. Your bank or credit card company won't call or e-mail to ask for your account information. They already have it.
- Keep an inventory of everything in your wallet and your PDA, including account numbers. Don't keep your Social Security card in your wallet.
- Stop getting banking and credit card information in the mail. (See "Go paperless for safer banking.")
- Monitor your bank and credit card transactions for unauthorized use. Crooks with your account numbers usually start small to see if you'll notice.
- If you conduct business online, use your own computer. A public computer is less secure, as is wireless Internet.
- Look for suspicious devices and don't let anyone stand nearby when you use an ATM. Take your card and receipt with you. Keep your PIN in your head, not your wallet.
- Don't store credit card numbers and other financial information on your cell phone. (See "Is your cell phone spilling your secrets?")
Protect your computer from vulnerability:
- Install anti-virus, anti-spyware and firewall protection, and keep them up to date.
- Don't open e-mails from strangers. Malware can be hidden in embedded attachments and graphics files.
- Don't open attachments unless you know who sent them and what they contain. Never open executable attachments. Configure Windows so that the file extensions of known file types are not hidden.
- Don't click on pop-ups. Configure Windows or your Web browser to block them.
- Don't provide your credit card number online unless you are making a purchase from a Web site you trust. Reputable sites will always direct you to a secure page with an URL starting with https:// whenever you actually make purchases or are asked to provide confidential information.
- Use strong passwords: at least six characters, including at least one symbol and number, and no reference to your name or other personal information. Use a different password for every site that requires one, and change passwords regularly.
- Never send a user name, password or other confidential information via e-mail.
- Consider turning off your computer when you're not using it or at least putting it in standby mode.
- Don't keep passwords, tax returns and other financial information on your hard drive.
6 steps to clean up the mess
If you suspect your identity may be compromised, place a fraud alert with the three credit bureaus. When you place an alert, you are entitled to a free copy of your credit report. After that, take advantage of the free annual reports the bureaus are required to give all consumers. Stagger your requests so that you get a report every four months.
- If you've been phished, contact the bank or company named in the fraudulent e-mail. You also may want to notify the Internet Crime Complaint Center and forward the e-mail to spam@uce.gov.
If you are the victim of identity theft, take the following steps:
- Make an identity-theft report to the police and get a copy. File a complaint with the Federal Trade Commission.
- Close accounts that have been tampered with. Contact each company by phone and again by certified letter. Make sure the company notifies you in writing that the disputed charges have been erased. Document each conversation and keep all records.
- Place a seven-year fraud alert or, if you live in a state that allows it, a "freeze" on your credit reports. (See "Lock your credit away from ID thieves.")
- Begin the process of having the fraudulent information removed from your credit reports. (See "Don't let credit-report errors fester.")
1) http://articles.moneycentral.msn.com/Banking/CreditCardSmarts/NewCreditCardsAllowHandsFreeTheft.aspx
New credit cards allow hands-free theft
Millions of so-called contactless credit cards have been mailed to Americans in recent months on the theory that we just don't spend money fast enough.
While you're absorbing that little nugget, consider this as well: The cards, which wirelessly communicate information about you and your account, don't have an "off" switch.
Contactless smart cards rely on radio-frequency-identification (RFID) technology to speed retail transactions. Instead of handing our credit cards to a clerk or swiping them through card readers, we just wave our plastic in front of a scanner. Often, no signature is required; it's whoosh and go.
Mobil's Speedpass was an early example of this technology. After trial runs in several cities, MasterCard, Visa and American Express began issuing contactless cards in earnest last year. If you watch television, you've probably seen the ad for MasterCard's PayPass version, which features Olympic marathoner Meb Keflezighi waving his card to buy sports drinks and other small items on the way to a race's finish line.
The technology looks cool; the card issuers assure us these transactions are encrypted and safe. But privacy advocates aren't so sure.
Grad students from Johns Hopkins University hacked a Speedpass a couple of years ago to get free gas. More recently, two researchers at the University of Massachusetts pulled unencrypted names, account numbers and expiration dates off contactless credit cards using a homemade scanning device.
The New York Times reported that one of the UMass researchers, Tom Heydt-Benjamin, was able to buy electronic equipment online using information pulled off a contactless card sealed inside an envelope.
The "Today" show aired footage demonstrating another data capture, in which Heydt-Benjamin concealed the scanner in a briefcase and "read" data from a contactless credit card in another person's back pocket.
The problem, you see, is that radio-frequency tags are always open to wireless access, whether you're using them or not. So anyone with the right equipment can read the data, and the equipment needed to do so is getting cheaper and more sophisticated all the time.
RFID technology isn't new or novel. It's gotten a lot more popular, but it's been used for years in:
- Corporate, government and student ID badges.
- Electronic passes that allow drivers to zoom by toll booths.
- Plastic tags on clothes to discourage shoplifting.
- Identification tags embedded under pets' skin.
- Books, compact discs and other media at many libraries.
Wal-Mart and other retailers are using RFID chips to track inventory. Ports use the technology to track shipping containers.
Furthermore, if you're a U.S. citizen, the next passport you get will contain an RFID chip. The federal government started issuing these in October 2006. Concerns about RFID signals led the government to include a small shielding device in the passports to block access to the chips' data.
Your contactless card doesn't have such a shield, but you can buy RFID-blocking sleeves for your contactless cards or create a simple one out of -- seriously -- aluminum foil.
Card issuers say sleeves aren't necessary, of course. They insist the unencrypted account information that the UMass researchers found was an anomaly and that most contactless cards employ stronger security.
Still, the idea that the card is always "open" -- and that we might not be able to control who is picking up our information and what's being done with it -- should concern every consumer.
"We think it's a pretty serious issue," said Marc Rotenberg, the head of the Electronic Privacy Information Center. "The contactless card design is inherently flawed."
It's not just the evildoers that concern Rotenberg. He wonders if retailers and others might quietly pull information from the cards sitting in unsuspecting consumers' wallets and add it to their databases.
Adam Levin, the founder of Credit.com, paints a more nightmarish scenario. He can picture bad guys who could access RFID data, then combine that information with other data about you that can be purchased off the Web.
"This could give someone yet another avenue into destroying your life," Levin said. "With enough information, they could get a feel for how much you're worth. ... They could target people for robberies, burglaries, carjacking."
The good news, if there is any, is that you typically wouldn't be on the hook for any charges made by a crook who merely stole and used your account data to buy stuff. And there are much easier ways for thieves to take your data.
So what do you do if your credit card issuer sends you a contactless card or you already carry one in your wallet? You have a couple of choices:
- You can send it back and demand a regular credit card. Your card issuer should comply; few will risk losing your business by trying to force the cards down your throat.
- If you like the technology and want to use it, consider buying or making a signal-blocking sleeve. Yeah, it might feel a little like making a tinfoil hat to keep out alien mind-reading beams, but better safe than sorry.
Identity Theft: Advice From the FTC Chairman
As chairman of the Federal Trade Commission, Deborah Platt Majoras is charged with protecting consumers from unfair, deceptive, and illegal business practices. Since her appointment in 2004, she has focused on identity-theft prevention through consumer education campaigns and lawsuits against companies that fail to protect consumer data. She spoke with Associate Editor Kimberly Palmer.
How vulnerable is the average person to identity theft?
The average person is vulnerable enough to identity theft that each and every one of us has to take some precautions in the way we handle our own information. It's difficult to get our arms around the true scope of the problem, but we do know that millions of Americans are victimized every year.
What should people do to protect themselves?
The first thing to know is that you need to be a smart consumer about protecting your personal information both online and offline. Online, you never give account information out unless you've initiated the contact. Don't throw away your bank statements that have your account numbers on them. Make sure you shred them. Make sure your wallet isn't lying around when you have people coming in and out of your home. Check your bank account and credit card statements very carefully to make sure there are no unauthorized withdrawals or transactions, and you need to check your credit reports from all three credit bureaus at least once a year. If you are victimized, act immediately. Report it to the police department, call the credit bureau, get an alert put on your credit report, and report it to the FTC.
Didn't your own credit card information get stolen?
Yes. The breach was at DSW Shoe Warehouse [in 2005]. They had their system hacked into, and my credit card was one of the card numbers that were taken. But to date, the card has not had any unauthorized use on it.
What should a person do in that situation?
You can cancel the card if you'd like. That's being the most cautious, or you can just monitor your statements very carefully. All I've been doing is just looking at my statement every month to make sure the charges are mine or my husband's.
Should people give out their Social Security number when they're asked for it?
I think it's perfectly legitimate for people to ask, "Do you really need to have this?" I've done this in the doctor's office, and I've been told, "Yes, we need to match it up with your insurance and so forth," and I've given it in those kinds of situations. I do think that there are likely places in the economy where we've always used Social Security numbers, but it may not be necessary, and we really should whittle it down to places where it is absolutely necessary.
You've said that you would support a national law against identity theft. What would that look like?
It would be useful if we had a standard across the board for all businesses [that] collect and use consumer information so everyone is subject to the same standard. The other thing we would support is that if there's been a data breach, organizations should have to inform consumers so they can take steps to protect themselves.
Why are those changes necessary?
We've been moving so quickly in this information age with new technology that is so fabulous, but we left some of these safety issues behind. What we're trying to do now is to literally catch up and develop a culture of security. It's important not just that consumer data not be stolen, but it's important that consumers keep confidence in the marketplace and that they know that if they go online and make a purchase, or they go into a store and hand over their credit card, that they're not at great risk. That is really important because the marketplace is all built on consumer confidence.
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Is Your Credit Card Processing Terminal Out of Regulatory Compliance?
If your credit card processing terminal is out of regulatory compliance, you’re putting your customer information and possibly your entire business in jeopardy. Businesses that use noncompliant credit card processing equipment are at high risk for a data security breach. A data breach while out of compliance could result in
- fines and penalties up to $500,000
- monthly noncompliance fees
- damage to your reputation
Even if you do not suffer a data breach, noncompliant credit card processing terminals can cause major headaches including
- slower payment transactions
- longer downtimes
- loss of service
- inability to find replacement parts
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Are You At Risk For A Data Security Breach?
The slippery slope of noncompliance is a steep one that can lead to disaster before you know it. The scale below shows how quickly bad can lead to worse once you let your credit card processing equipment fall out of compliance.
Core terminals are fully updated, and receive Class A support from the manufacturer and your merchant services provider, including troubleshooting and technical support.
Non-Class A terminals are no longer in production and do not have manufacturer support. Replacement parts and inventory are increasingly difficult to find, and performance steadily degrades.
Noncompliant terminals no longer meet the standards for regulatory compliance. Merchants using noncompliant equipment are at risk for data security breaches and subsequent penalties up to $100,000.
Unsupported terminals are noncompliant and are not supported by the manufacturer or your merchant services provider. These terminals may be supported by a third-party service provider, but still put you at risk for breaches and penalties.
Obsolete terminals are outdated, noncompliant and wholly unsupported, making them ineligible for updates, modifications, troubleshooting or repairs. These terminals pose the highest risk for security breaches and subsequent fines. Continued use of these terminals may lead to the inability to accept credit cards and the potential failure of your business.
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What Devices Need to Be In Compliance?Terminal Compliance
If your credit card processing terminal is out of regulatory compliance, you’re putting your customer information and possibly your entire business in jeopardy. Businesses that use noncompliant credit card processing equipment are at high risk for a data security breach. A data breach while out of compliance could result in
- fines and penalties up to $500,000
- monthly noncompliance fees
- damage to your reputation
Even if you do not suffer a data breach, noncompliant credit card processing terminals can cause major headaches including
- slower payment transactions
- longer downtimes
- loss of service
- inability to find replacement parts
Are you at risk for a data security breach?
The slippery slope of noncompliance is a steep one that can lead to disaster before you know it. The scale below shows how quickly bad can lead to worse once you let your credit card processing equipment fall out of compliance.
Core terminals are fully updated, and receive Class A support from the manufacturer and your merchant services provider, including troubleshooting and technical support.
Non-Class A terminals are no longer in production and do not have manufacturer support. Replacement parts and inventory are increasingly difficult to find, and performance steadily degrades.
Noncompliant terminals no longer meet the standards for regulatory compliance. Merchants using noncompliant equipment are at risk for data security breaches and subsequent penalties up to $100,000.
Unsupported terminals are noncompliant and are not supported by the manufacturer or your merchant services provider. These terminals may be supported by a third-party service provider, but still put you at risk for breaches and penalties.
Obsolete terminals are outdated, noncompliant and wholly unsupported, making them ineligible for updates, modifications, troubleshooting or repairs. These terminals pose the highest risk for security breaches and subsequent fines. Continued use of these terminals may lead to the inability to accept credit cards and the potential failure of your business.
What devices need to be in compliance?
Any equipment that you use to process credit card payments must meet industry and government compliance requirements, particularly the Payment Card Industry Data Security Standards (PCI DSS). Following are the basics of compliance for credit card processing equipment.
PCI Compliance
The PCI DSS clearly states that sensitive information (including credit card numbers and expiration dates) cannot be stored on any credit card processing equipment. Specific compliance requirements are outlined in the PCI DSS. Credit card processing equipment that does not adhere to these security standards is classified as noncompliant and puts your business at risk for fines and data security breaches.
Truncation Compliance
The data security standards outline specific requirements for the printing of credit card receipts. Only the last four digits of a credit card number may be shown and the expiration date must be obscured on all copies of a receipt. Use of noncompliant equipment that does not adhere to these standards can lead to fines and limited processing capability.
PED Compliance
Debit cards (often referred to as bank cards) and electronic benefits transfers (EBTs) require customers to enter a personal identification number (PIN) into a PIN pad or other PIN entry device (PED). PED compliance calls for rigorous security measures, such as triple DES encryption, fixed key security and authentication software. Using a noncompliant PED could result in fines and the inability to process PIN-based cards.
Triple DES Encryption
Visa and MasterCard stipulate that all PEDs encode PIN data using a multilayer data encryption standard (DES) algorithm. Failure to use triple DES encryption knocks your PED out of compliance and puts you at risk for the consequences listed above.
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ABA Routing Number
This is a nine digit number that appears on all checks along with the bank account number. ABA actually stands for American Banker’s Association. It is also sometimes called the Transit Routing Number. The ABA number identifies which banks the account is from. Each bank is issues its own ABA number. When you send a bank wire or an ACH transaction from one bank to another, you need both the ABA number and the bank account number.
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ACH / Automated Clearing House
ACH is short for Automated Clearing House. When you send and receive money from one bank account to another, you can do it through bank wire, which happens very quickly the same day, or ACH, which takes a couple days. Think of ACH as an electronic payment from one bank account to another. The transaction is initiated by a business to debit an account by submitting an ACH file. This file contains all the ABA numbers and account numbers to debit, along with the amounts. This file is submitted for processing nightly and passes through networks controlled by the Federal Reserve. ACH payments are not guaranteed, that is, they may bounce and they must clear much like a check does. ACH is useful as an alternative or in addition to accepting credit cards.
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Acquiring Bank
An Acquiring Bank provides credit card merchant accounts. The acquiring bank is a bank that has a relationship with Visa and MasterCard and the merchant’s personal or business bank. It is sometimes referred to as the clearing bank, where credit card transactions are cleared through. The acquiring bank is responsible to clear transactions between the time they are charged to a cardholder and then deposited into the merchant’s bank account. The acquiring bank is the banking entity that actually makes the deposits into a bank account when credit cards are processed.
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ATM Debit Card
An ATM (Automated Teller Machine) debit card is a card similar in size and shape to a credit card with an account number and magnetic stripe on one side. When swiped through a point of sale terminal, the card holder is prompted to enter a PIN number via a pinpad. This will create an instant debit transaction to the customer’s bank account. Funds are authorized in real time, and if there are not sufficient funds in the customer’s bank account to cover the amount of the debt, the transaction will be declined. In addition to purchases, ATM cards can also be used at ATM machine along with a PIN to make cash withdrawals, deposits, balance transfers, and check on current balances.
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Authorization
This is the term given to the process of validating funds available on a credit card or debit card. It is done at the time the transaction is entered or swiped through a point of sale terminal. When a merchant enters a credit card transaction, a response comes back from the issuing bank to the acquirer and back to the merchant, all in a second or so. This is the authorization. An authorization may be either approved or declined by the issuing bank. If the authorization is approved, that means funds are available to be withdrawn from the customers account and put into the merchant’s bank account. When an authorization is approved, a six or seven digit authorization code is given with the transaction, along with the AVS response. If no authorization is given, this is a decline and means there is either not enough funds in the customers bank account (if a debit card) or they perhaps have reached their limit on their credit card (if a credit card). There are other reasons for declines but these are the most common reasons.
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Authorization Code
Authorization code is the response code from the issuing bank returned to the merchant at the time of authorization. This code is usually 6 or 7 digit number and is recorded either by the point of sale terminal or software, as well as printed on any receipt or sales draft. If doing a phone or voice authorization, the merchant should record the authorization code for reference. The code serves as proof of authorization.
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Authorization Fee
This is also called a transaction fee. This is the amount charged to a merchant account each time a communication happens between the software or point of sale terminal and the authorizing network. The communication can occur either over a dial up telephone line, leased line, or an Internet IP line. In all cases, each time the merchant communicates with the authorizing network, an authorization fee will be charged for each transaction. And this covers all transaction types – a normal sale transaction, a force post authorization transaction, or a refund.
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Authorization Only Transaction
Authorization Only (Auth Only) is a special type of sale transaction. It authorizes an amount on a customers card but the item does not settle until a later time, sometime several days or weeks. The purpose of an authorization only transaction is to reserve an amount against a card holder’s available credit limit for a certain period of time. For example, a merchant may perform an authorize only transaction if an item ordered is out of stock. Then when the item is in stock, the merchant will then settle the transaction, essentially charge the card at that time. Another reason a merchant may do an authorization only transaction is when the exact amount to be charged to a card is not know. This is often used in the hotel industry. When a patron checks in to a hotel, their card is authorized for an amount greater than the length of their stay. However, the transaction is not settled until check out, where the hotel may include any incidentals you may want to charge to your room. At checkout the hotel enters the actual final amount and then settles the transaction and the card is charged. One caveat is that if an authorization only transaction is not settled within 24 hours, then the transaction can downgrade to a different rate category and the merchant may be surcharged a small fee. However, the benefits of using an authorization only transaction by a merchant usually outweigh any additional costs involved, since by doing the authorization the merchant is still guaranteed payment.
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Authorization Response
An issuing financial institution’s electronic message reply to an authorization request, which may include:
Approval – transaction was approved
Decline – transaction was not approved
Call Center – response pending more information, merchant must call the toll-free authorization phone number. This occurs if there is a problem with the card holders card.
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Average Ticket Size
Average ticket size is referring to the average dollar amount of each credit card transaction. Average ticket size is always asked when you setup a new merchant account. If you don’t process credit cards yes, simply make an estimate of what you believe the amount of the average credit card sale will be. Keep in mind that credit cards sale transactions are typically higher than for cash transactions. If you already processes credit cards, simply divide your total monthly MasterCard and Visa volume by the number of transactions to arrive at the average ticket size. Sometimes the average amount will be printed on your monthly merchant account statement.
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AVS / Address Verification Service
AVS stands for the Address Verification Service. AVS is a service that is required to be used on all card not present (keyed) credit card transactions. AVS works by the merchant entering the street address and zip code at the time of transaction, along with the card number, expiration date, and amount. When a transaction is submitted for authorization, the address and zip code entered are checked against the actual billing address and zip code for the card holder. The AVS response is actually provided by the issuing bank. The result is either a match, partial match, no match, or AVS not available or error. Depending on the AVS response, the merchant can use the information for fraud control. For example, if shipping an expensive electronic item the address and zip code do not match, it would be prudent for the merchant to not ship the item without contacting the card holder. This will save and or reduce a potential chargeback. There is a small cost for the AVS service, but it is usually incorporated into the transaction fee. AVS is a great tool and should be used by all merchants accepting Internet credit card orders or anytime the card is not present, as it will help reduce the risk of a transaction going bad.
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Basis Points
Basis points are the percentage that you are charged on a credit card transaction. One basis point is equal to 1/100th of 1 percent. Thus a rate of 2.33% is equivalent to 233 basis points. Often times in merchant processing you will hear the term basis points in regards to rates. You may hear this in terms of surcharge rates, also called mid qualified and non qualified. For example, the mid qualified surcharge rate may be 75 basis points. This is the same as saying 0.75%.
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Batch or Batch Processing
A batch is a collection of transactions, usually a single days worth. Batch processing refers to closing or settling the entire batch of transactions at one time. The point of sale terminal or credit card processing software can be set on manual batch close or automatic batch close. If on manual batch close, the merchant will need to batch out at the end of each day. This sends a command to the processor to settle all transactions that have been entered. Once a batch is settled, a report is usually printed showing the transaction totals in the batch. Before a batch is settled, changes can be made to existing transactions in the batch. For example, one may want to void a transaction, or change an amount of one of the transactions. Changing the amount is typically done for a merchant that enters tips, such as a restaurant. In the case of tips, the amount of the transaction is adjusted to include the tip before the batch is closed. In automatic batch close, no manual intervention is needed by the merchant. Instead the terminal or software will automatically close the batch (settle the transactions) at a certain time each day, or in some case the processor will settle the batch at the processor level (this type of settlement is called host batch close). It is advisable for most businesses to be setup on automatic batch close unless for some reason a tip edit function is required, in which case manual batch close would be the better option. Many processors will charge a small fee, usually equal to a single transaction fee, at the time when the batch is closed.
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Business Type
The business type is another question that is typically asked on a new merchant application. Your business type should fit in to one of the following categories: Retail, Restaurant, Hotel, Mail Order / Telephone Order, Internet. A description of each follows:
Retail – This business type refers to merchants in a face-to-face environment that sell tangible goods, where card is present, and where the card is swiped through a point of sale terminal or similar card reader device. Retail merchants may also take a manual imprint of the transaction since they are face to face with the customer.
Restaurant – A business that serves food, are in a face-to-face environment, and use point of sale terminals to swipe credit cards. The key difference with straight retail, however, is that the product is consumable (less risk for chargebacks) and tips are usually entered as part of the transaction.
Hotel – This refers to merchants in a face-to-face environment that sell lodging and hospitality services. These merchants also usually use conventional point of sale terminals swipe the transactions.
Mail Order / Telephone Order (MOTO) – This refers to any business that is not face-to-face with the customer, and the transactions are keyed into the terminal and are not swiped. The term mail order / telephone order comes from the fact that the credit card number is received either over the phone or through the mail, but it encompasses all transactions that are keyed no matter how they are received.
Internet – A business type is Internet if credit card information is collected over the Internet via a web page. The transaction may or may not be processed in real time, but if the customer is entering their credit card information on a website, the business is considered an Internet business. Note that a business may have a web page but might not be an Internet business type. Only businesses that actually that gather the credit card order over the Internet are considered this business type.
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Debit Card
Debit Cards behave and act just like a credit card, accept that the funds are immediately withdrawn from the cardholders bank account. A credit card on the other hand is billed to you each month, and may contain interest charges. Credit cards you do not have to pay off each month, while debit cards there is no balance to pay off, as the money comes directly out of your bank account There are two types of debit transactions, one is called offline debit (Signature), and the other is called online debit (PIN). With offline debit, the customer signs a receipt and does not enter a PIN. The transaction travels through the Visa/MasterCard Network. With online PIN debit, the customer must enter their PIN number and the transaction is authorized over a debit network directly. Online debit requires additional equipment (i.e., a pinpad), and can only be used in a card present environment where the card is swiped. Offline debit however can be used in both swiped and card not present situations (i.e., Internet ecommerce websites) since no PIN is entered. All standard merchant accounts allow offline debit transactions to run through th account as if it was a standard credit card.
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Average Transaction Amount
the monthly credit card processing volume divided by the number of credit card transactions
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Capture
the process by which the information in a credit card authorization is sent by the credit card processing system to the authorized cardholder’s bank to obtain money for goods and services delivered
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Chargeback
a credit card transaction that is challenged by a cardholder or merchant bank and sent back through interchange to the bank of account (cardholder or merchant) for resolution
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Electronic Deposit
the way in which the credit card association sends money to the merchant account when a credit card authorization has taken place and goods and services have been delivered
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Electronic Draft Capture
a series of lines in the magnetic strip of a credit card that contain information necessary for credit card authorization and make the credit card processing system more secure
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Encrypted Transaction
the way in which a merchant sends a customer’s credit card information to the credit card processing networks for approval.
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Application Fee
a charge to the merchant who is applying for the ability to begin credit card processing
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Chargeback Fee
a charge to the merchant services account when a chargeback has occurred
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Discount Rate
the fee a credit card processing company or merchant bank charges the merchant account for giving the merchant deposit credit and handling the merchant’s credit card sales draft or electronic sales transactions
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Monthly Minimum
the amount charged to the merchant account if credit card processing fees (discount rate and transaction fees) do not reach an amount previously agreed upon by the merchant and the credit card processor
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Monthly Statement Fee
a charge to the merchant for the hard copies of his Visa/MasterCard, American Express, and Discover credit card processing transactions for the month in order to reconcile your bank statements
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Transaction Fee
a fixed amount charged to the merchant services account for each credit card processed
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Verbal Authorization Fee
a charge to the merchant account when the merchant account has had to call in to the credit card processor and receive credit card authorization over the phone
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IP Address
a unique address assigned to an individual or company that designates their coordinates on the World Wide Web
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Internet Software
the product that sets up a system for a merchant account to do credit card processing online
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Issuing Bank
the party that supports/provides for the actual credit card; i.e. a Visa given by Bank of America or a MasterCard given by Chase; American Express and Discover do not have separate issuing banks
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Manual Imprinter
a piece of credit card processing equipment in which the merchant physically rather than electronically imprints information off a consumer’s credit card; also known as knucklebuster
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Keyed Transaction
A transaction is "keyed" when the information from a credit card is manually typed into a terminal or computer (utilizing credit card processing software like Tellan). A transaction is keyed because either the card is not present at the time the transaction is entered or the equipment being used to process the transaction can’t read the card.
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Member Alert To Control High-Risk Merchants (MATCH)
MATCH is an electronic bulletin board used to track people and businesses whose merchant processing accounts are reported "terminated" by acquiring banks
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Merchant Identification Number (MID)
Do not confuse the MID with the Humboldt Bank merchant processing account number (the 16-digit number prefixed by "419404"). This acronym refers to the FDC-assigned number that identifies the merchant to the equipment they use to process transactions. A merchant with a Humboldt Bank merchant processing account number who uses several terminals at his location would have one MID and several TID’s
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Monthly Volume (MV)
The maximum monthly dollar volume a merchant is approved to process in Visa and Master-Card transactions. The MV is important for underwriter consideration of the file and also helps to determine what type of documentation will be required with the file.(American Ex-press, Discover or any other card processing volume is never included in the calculated monthly volume.)
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Personal Identification Number (PIN)
For identification purposes, PIN numbers are assigned by banks to cardholders. In this way, ATM transactions and debit card transactions may take place without a cardholder’s signature.
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Pinpads
Pinpads are small boxes with a 10-key pad on them. Connected to a processing terminal, they are used by cardholders to enter PIN numbers and debit card transactions.
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Point of Sale (POS)
The physical location where a sale is completed. Usually used as "POS terminal" to refer to the credit card terminal (equipment).
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Purchase Cards
Purchase Cards are credit cards for use by employees of government agencies or corporations. What makes Purchase Cards different from ordinary credit cards is that they may only be used at certain types of merchant locations.
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Qualified Discount Rate
Discount rates are tiered. Following is a breakdown of these tiers and examples of corresponding situations. A Qualified Discount Rate is the rate a merchant is charged when all conditions are optimum – that is, when a retail transaction is card-swiped and the merchant batches-out electronically at the end of the day. (Keyed/Internet merchants can still archive Qualified rates by obtaining an AVS response plus order number, plus batching out.) A Mid-Qualified Discount Rate is charged when a retail merchant keys a transaction or does not batch-out at the end of the day. A Non-Qualified Discount Rate is charged when a merchant keys a transaction and does not batch-out at the end of the day.
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Refund Policy
This is straightforward: how will the merchant – and to what extent will the merchant – guarantee products or services sold to a cardholder? We require a refund policy of each applicant, as a liberal refund/return policy may go a long ways towards reducing the number of charge-backs that a merchant receives. A separate field on the Humboldt Bank Bankcard Application/ Agreement is labeled, "Refund Policy." When filled in, this requirement is satisfied.
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Shopping Cart
As used on the internet, a shopping cart is analogous to choosing items in a grocery store and placing them in a shopping cart for eventual purchase. Chosen items are grouped into a single purchase (Shopping Cart) so that only one electronic purchase need be completed.
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Standard Industry Code/Merchant Category Code (SIC/MCC Code)
The SIC code is a four-digit, numeric identifier of merchant business types. There are thou-sands of these codes, all of them defined by VISA International in the VISA USA Merchant Data Manual.
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Reserve Account
set up by the credit card processing company to protect themselves in case of losses due to chargebacks or if the merchant defaults on their merchant account
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Settle Batch
the act by which the merchant sends all of the credit card processing transactions for a particular day to the credit card processor
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Terminal ID
a series or group of numbers that numerically identifies a specific piece of credit card processing equipment, such as a credit card terminal or credit card printer, to the credit card processor
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Transaction
the act of taking a credit card, or debit card for goods or services performed
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Underwriting
to assume financial risk for a merchant’s credit card processing by a bank that is a member of the card association